Boost Your Business Productivity: Top HP Inkjet Printers for Small Businesses

Fast-paced modern business environments can be unforgiving indeed. The pressure to deliver work within deadlines can quickly mount as productivity levels fall. The culprit is often outdated technological infrastructure that presents unexpected bottlenecks. Take office equipment like printers for example, which are often tasked with printing everything from business invoices and marketing materials to vibrant charts and reports. However, failing timely upgrades, they can exponentially increase waiting times, consume more resources, and dramatically lower business efficiency.

Investing in an affordable high-performance inkjet printer is a great way to eliminate these bottlenecks and instantly elevate business productivity. In this article, we’ll walk you through the unique benefits of inkjet printers and see some of the best HP models that you stand to gain from.

Why should you choose HP inkjet printers?

HP inkjet printers have carved a niche for themselves in every business market. Small and medium businesses often use them for their class-leading performance levels that guarantee high-quality, cost-effective, and sustainable printing at a fraction of the cost. Let’s go over these advantages in greater detail.

•    High-quality printing: Every business needs clear, high-quality prints as the foremost requirement. No one likes passing on shabby prints to their clients and customers.

•    Ease of use: HP inkjet printers are designed to be intuitive and user-friendly so you need not manoeuvre complex menus and buttons to get beautiful prints. You can easily print from your smartphone, tablet, or laptop with a few clicks.

•    Sustainable printing: As natural resources become increasingly stressed, it’s important to choose a printing solution that makes optimal use of ink and paper. HP is committed to engineering environment-friendly printers that work towards making sustainable printing a reality.

•    Affordable printing: At the end of the day, small and emerging businesses need cost-effective solutions. HP inkjet printers reduce the cost per print.

Top HP inkjet printers for small businesses

We’ve shortlisted the best HP inkjet printers for companies that seek the best printing quality available at a budget-friendly price. Let’s take a look at these printers and explore how their distinctive features enhance small business productivity.

HP OfficeJet Pro 9020 All-in-One Printer: the best overall choice

If you’re looking for the best printer that will take care of all your office needs, look no further than the HP OfficeJet Pro 9020 All-in-One Printer. The HP OfficeJet Pro printer has print, copy, scan, and fax capabilities all built into one unit. The model is perfect for offices with a monthly printing volume of about 2,000 pages.

When it comes to office equipment, speed is paramount. You get top-notch print speeds at 24 ppm (pages per minute) for black and white printouts and 20 ppm for full colour prints in astounding quality. A 35-page auto feeder helps you quickly load pages for scanning and copying.

If you frequently execute high-volume print jobs, the two integrated 250-sheet paper trays will keep the printer properly stocked with a full paper ream. What sets the printer apart is the ability to rapidly scan both sides of a page at once. Use Smart Tasks on the HP Smart app on your smartphone to conveniently handle repetitive tasks for you. You can even scan and upload files to the cloud or directly email them to your clients and customers.

The printer supports a wide variety of connectivity options including WiFi, USB, and Ethernet. The HP OfficeJet Pro features self-healing WiFi to avoid those pesky interruptions in connectivity when you’re printing. It also has business-grade security built in to keep your documents and sensitive information secure.

HP DeskJet Plus Ink Advantage 6075 All-in-One Printer: duplex printing in a compact form

The HP DeskJet Plus Ink Advantage 6075 All-in-One Printer is for small offices that need the convenience of having a copier, scanner, and printer all built into one single compact device. If your team finds itself printing 100 to 400 pages a month, the HP DeskJet will be perfect for your needs. The printer also supports duplex printing for seamless two-sided prints without having to manually reload the prints. 

Setup is easy with the HP Smart app and you’ll get up and running with your printer in a few minutes without any complexities. You just need your smartphone or laptop. You can directly scan documents on your printer with your smartphone too and conveniently share them on your business social media accounts or upload them to your favourite cloud storage.

The printer uses HP ink cartridges to deliver vibrant prints in breathtaking quality. The HP DeskJet printer achieves remarkable print speeds of 20 ppm (black) and 17 ppm (colour). 

You can print from your smartphone, laptop, or tablet over WiFi or Bluetooth. The self-healing dual-band WiFi feature ensures you don’t run into dropped connections. If you still prefer a wired connection instead, wire up your printer to your PC over a USB connection. 

HP DeskJet Ink Advantage 4178 All-in-One Printer: best for home offices

The HP DeskJet Ink Advantage 4178 All-in-One Printer is for those who need all the bells and whistles of a professional printer at an affordable price point. The printer is perfect for home offices that need print, scan, and copy capabilities and have a print volume ranging from 100 to 300 pages per month.

Use the 35-page auto feeder to quickly load documents. The device can print up to 7.5 ppm (black) and 5.5 ppm (colour) and delivers a large number of sharp, high-quality prints with original HP high-yield cartridges.

You can even send digital faxes to your clients over the internet. The printer can connect to your devices over a WiFi, Bluetooth, or USB connection. 

HP Smart Tank 670 All-in-One Printer: perfect for sustainable printing

If you’d like to choose a more sustainable printing option, the HP Smart Tank 670 All-in-One Printer has got your back. The printer is ideal for small offices that print between 400 to 800 pages a month and need high-volume printing at a low cost.

What’s particularly unique about this printer is that you don’t need to replace cartridges, making this an environmentally friendlier choice. The printer has built-in tanks that store ink. You can print up to 8,000 colour or 6,000 black pages in exceptional quality with just the included ink in the printer package alone!

You can easily monitor the ink level, thanks to the automatic “Low on Ink” sensors. The printer supports automatic two-sided printing for faster printouts. 

You can connect your printer over a dual-band WiFi, Bluetooth, or USB connection. The self-healing WiFi feature keeps the annoying printer offline issue away with stable and reliable wireless connections. The result: you don’t have to wait for the printer to reconnect when you need to print.

The HP Smart Tank printer comes with HP Wolf Essential Security that protects your confidential documents from cyberattacks.

How to choose the right HP inkjet printer

When choosing an inkjet printer for your office, consider the following factors to select the right model.

•    Nature of prints: Consider whether you mostly print documents or colour printouts. If you frequently print a lot of photos or colour prints, choose a printer with high colour print quality.

•    Printing volume: Not all printers are created equal when it comes to the printing volume they can handle. Evaluate your monthly printing needs and make sure the printer you choose to buy will support the desired number of prints.

•    Multifunctionality: It’s best to pick a printer that combines copy, scan, fax, and print functionalities into one unit as you’ll need to invest in separate devices otherwise, which will also take up more space.

•    Cartridge vs ink tank printers: Inkjet printers can either use traditional disposable ink cartridges or a built-in ink tank that stores ink. While each has its share of advantages and disadvantages, ink tank printers are more sustainable and can yield a large number of prints without the hassle of changing cartridges.

•    Print speed: This is one of the most important specifications to watch out for when buying a printer. No one likes to wait endlessly for their documents and photos to print. Moreover, when you’d be printing thousands of pages every month, you need the fastest printer you can find.

•    Duplex printing: This is another important aspect to consider. Printers that support automatic two-sided printing will greatly save time, eliminating the need for manually loading one-sided prints back into the printer for printing on the other side. While this might not be as significant if you need a few hundred prints a month, duplex printing can be a lifesaver for high-volume printing.

•    Price: More expensive doesn’t always mean better as HP DeskJet and OfficeJet Pro can rival the printing performance of pricier models. That said, if you need a high printing volume and the fastest printing speeds you can get, the printer price will inevitably increase. Consider the HP Instant Ink program for a convenient monthly ink subscription plan. HP will monitor your printers and automatically send you new cartridges before you run out of them. The subscription also provides attractive cost savings.

•    Connectivity: HP printers support Bluetooth, WiFi, and USB connections for seamless printing from all your devices. Some models will also support Ethernet connections.

•    Space considerations: Consider the physical dimensions of the printer to ensure it’s just the right size for your office.

Take your business to the next level with the right HP inkjet printer

The right printer can be an invaluable asset to your business. It will significantly bolster productivity, reduce costs, and create a professional image for your brand. With a reliable printing companion for your office, you can create vibrant presentations and professional high-quality marketing materials to impress your customers.

When choosing a printer, consider your typical printing needs. Invest in a printer that can scale up as your printing requirements grow in the future. Happy printing!

About the Author: Vidhu Jain is a contributing writer for HP Tech Takes. A Fortune 500 experienced brand storyteller, she’s a voracious reader who loves travelling and exploring the world.